No obligation

Office and Remote Team IT Environment - Quick Quote

Tell us about your organisation and we will send you an accurate quote for Microsoft 365 and day-to-day IT support. It takes about 5 minutes. Not sure about an item? Tick "Not sure" and we will check it with you.

Please enter exact numbers where asked: your quote is priced per user and per computer.

This questionnaire is for organizations seeking managed IT or cybersecurity from Hexafusion; vendor or marketing pitches cannot be submitted here. Managed services are offered to organizations with their head office in Canada (a Canadian subsidiary of a foreign parent uses the Canadian company's details). Questions: 604-332-1500 or [email protected].

Step 1 of 14

Start With Your Work Email

We send a 6-digit code to confirm the address is yours. If you have asked us for a quote before, we then fill in what you told us, so you only check and update it.

Work Email *

Your Contact Information

Full Name *

Your Position *

Organisation Name *

Phone *

A Canadian or US number, or an international number starting with +.

Website *

Your organization's website. We use it to confirm your business.

Other Domains You Use

Your website and email use different domains. Why?

One line is enough. We ask so we can confirm we are talking with the right organization.

Office Street Address *

Unit or Suite (optional)

City *

Province *

Postal Code *

More than one office? *

Yes

Other Office Addresses

Users & Licensing

Number of Users *

Number of Computers *

Of these computers, how many run each system? (exact numbers, 0 if none)

Must add up to your number of computers. A Mac or a Linux computer counts as 2 units.

Windows

Mac

Linux

Licensed Email Mailboxes *

Shared Mailboxes *

Contractors or Volunteers Needing Accounts *

Where People Work

Office

Home

Hybrid

Travelling

Not sure

Computer Age and Windows Version

Exact numbers help us plan replacements. Windows 10 support ended on October 14, 2025, so those computers need an upgrade or a replacement, which we include in your quote.

How old are your computers? (exact numbers, 0 if none)

Under 3 years

3 to 5 years

Over 5 years

Not sure

Which Windows version do they run? (exact numbers, 0 if none)

Windows 11

Windows 10

Mac

Other / not sure

Do you pay Microsoft for Windows 10 Extended Security Updates (ESU)? Windows 10 no longer receives security updates from Microsoft unless you buy Extended Security Updates.

Yes, we pay for ESU

Not sure

Which Windows edition are they? (exact numbers, 0 if none)

How many computers on each edition. Windows Home cannot join a company domain and has limited management, so business computers normally run Pro or Enterprise.

Home

Pro

Enterprise or Education

Not sure

Notes per computer (optional)

Industry & Timeline

Your Industry

Compliance Requirements

Cyber Insurance

Recommended for every business, and required in some industries. If you do not have it yet, Hexafusion may, at its discretion, give you a trial period of up to 30 days to get a policy that fits your business size; any trial is confirmed in writing.

How Soon Are You Looking to Change?

When Your Current IT Agreement Ends

Data & Backups

Where files live and how they are backed up

Files in SharePoint / OneDrive

Files on PCs

A server or NAS

Microsoft 365 backup (third-party)

No backup

Not sure

Other Apps

Other systems you use

CRM (e.g. HubSpot, Salesforce)

Accounting

Membership or events platform

Website / domain / DNS

Other

Not sure

Other: please name it

Security Today

In place today

Multi-factor sign-in for all

Antivirus / EDR

Email filtering

Staff security training

Encrypted laptops

Password manager

Not sure

Before We Start

Three questions we ask every new client before onboarding. Your answers appear on your quote and you confirm them at signing.

Has your business been affected by a cybersecurity incident in the past 5 years?

Yes

Not sure

If yes or not sure, briefly what happened (optional)

Is your company involved in, or has it been involved in, legal action about cybersecurity (including claims from your clients)?

Yes, ongoing

Yes, closed

Will your current provider release the Global Administrator and computer credentials to you at handover?

Yes

Not sure

There is a dispute

Current IT & Goals

Planned in the next 6 months (check all that apply)

New staff joining

New computers to set up

Office move or new location

New server or network equipment

Nothing planned

How many (enter 0 if none) (exact numbers, 0 if none)

New staff

New computers

Current IT Setup or Provider

Biggest IT Challenge

Additional Notes

Review and Send

Review your answers before sending

Fields marked * are required. We use your answers only to prepare your quote and never share them. After you verify your email, we use information you gave us before to save you time. To prevent fraud and misuse of your information, we keep the device and network details of each submission for 90 days. See our Privacy Policy. You can ask to see, correct or delete your information under PIPEDA and BC PIPA at [email protected].

We respond within one business day with a written quote. No prices are shown on this form.

Your answers are saved in this browser until you send them, so a refresh does not lose them.

Common questions

How is my quote calculated?

From the plan you choose and your number of units. We count your users, your computers and your licensed email mailboxes, and bill the highest of the three. A Mac or Linux computer counts as two units. Servers, backup and any licences you choose are separate lines on your quote. Nothing is added after the fact for covered work.

Is the quote binding?

A quote is an invitation to request an agreement. Price and scope are confirmed in the written agreement signed by both parties after a short assessment.

What if I am not sure about an answer?

Tick "Not sure" and carry on. We confirm those items with you during a short call before the quote is final.