No obligation

Marketing and Creative Agency IT Environment - Quick Quote

Tell us about your agency and we will send you an accurate quote. It takes about 5 minutes. Not sure about an item? Tick "Not sure" and we will check it with you.

Please enter exact numbers where asked: your quote is priced per user and per computer.

Step 1 of 16

Start With Your Work Email

We send a 6-digit code to confirm the address is yours. If you have asked us for a quote before, we then fill in what you told us, so you only check and update it.

Work Email *

Your Contact Information

Full Name *

Agency Name *

Phone

Users & Licensing

Number of Staff *

Number of Computers *

Number of Email Mailboxes *

Contractors or Volunteers Needing Accounts

Shared Mailboxes

Devices & Cloud

Devices in Use (check all that apply)

Windows

Mac

Mobile (iOS / Android)

On-Premise Servers

Cloud Platforms in Use (check all that apply)

Microsoft 365

Google Workspace

Azure

AWS

None yet

Remote Employees

Number of Office Locations

Computer Age and Windows Version

Exact numbers help us plan replacements. Windows 10 support ended on October 14, 2025, so those computers need an upgrade or a replacement, which we include in your quote.

How old are your computers? (exact numbers, 0 if none)

Under 3 years

3 to 5 years

Over 5 years

Not sure

Which Windows version do they run? (exact numbers, 0 if none)

Windows 11

Windows 10

Mac

Other / not sure

Notes per computer (optional)

Timeline

Cyber Insurance

How Soon Are You Looking to Change?

When Your Current IT Agreement Ends

Data & Backups

Where files live and how they are backed up

Files in SharePoint / OneDrive

Files on PCs

A server or NAS

Microsoft 365 backup (third-party)

No backup

Not sure

Security Today

In place today

Multi-factor sign-in for all

Antivirus / EDR

Email filtering

Staff security training

Encrypted laptops

Password manager

Not sure

Before We Start

Three questions we ask every new client before onboarding. Your answers appear on your quote and you confirm them at signing.

Has your business been affected by a cybersecurity incident in the past 5 years?

Yes

Not sure

If yes or not sure, briefly what happened (optional)

Is your company involved in, or has it been involved in, legal action about cybersecurity (including claims from your clients)?

Yes, ongoing

Yes, closed

Will your current provider release the Global Administrator and computer credentials to you at handover?

Yes

Not sure

There is a dispute

Current IT & Goals

Current IT Setup or Provider

Biggest IT Challenge

Additional Notes

Review and Send

Review your answers before sending

I consent and confirm these answers are for my organization's IT quote, and that Hexafusion may use them to prepare the quote and contact me about it.

Fields marked * are required. We use your answers only to prepare your quote and never share them. After you verify your email, we use information you gave us before to save you time. To prevent fraud and misuse of your information, we keep the device and network details of each submission for 90 days. See our Privacy Policy. You can ask to see, correct or delete your information under PIPEDA and BC PIPA at [email protected].

We respond within one business day with a written quote. No prices are shown on this form.

Your answers are saved in this browser until you send them, so a refresh does not lose them.

Common questions

How is my quote calculated?

From the exact number of users and computers you enter, at our published per-user and per-computer rates, plus any server, backup or third-party licences you choose. Nothing is added after the fact for covered work.

Is the quote binding?

A quote is an invitation to request an agreement. Price and scope are confirmed in the written agreement signed by both parties after a short assessment.

What if I am not sure about an answer?

Tick "Not sure" and carry on. We confirm those items with you during a short call before the quote is final.